E-invoicing: Peppol and Peppol on the roadmap

Every EU member state is introducing structured e-invoicing for business invoices, each on its own timeline and with its own system (KSeF in Poland, SdI in Italy, myDATA in Greece, XRechnung in Germany). Kontevia does not issue or receive structured e-invoices yet. Support for EN 16931 (EN 16931 (Peppol BIS Billing 3.0)), the Peppol network and the national system of your country is planned. Today you issue PDF invoices with a payment QR code, and the PDF invoices you receive are read and booked.

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Kontevia

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invoice_supplier_2211.pdf

212 KB, PDF

13:02

Invoice processed: €1,428, VAT 19 %. Not a duplicate. Due date saved. Waiting for your approval in the dashboard.

13:02

How it works

Today: PDF invoice with a QR code

Issue the invoice by message or in the dashboard. You get a PDF with the mandatory details and a payment QR code, ready to send.

Planned: structured file

Alongside the PDF, Kontevia will produce a structured EN 16931 (Peppol BIS Billing 3.0) file checked against EN 16931 and the rules of your country.

Planned: exchange

Sending and receiving through the Peppol network and Peppol is planned. Until then, received invoices are read from PDF and booked without retyping.

What is changing and why it concerns you

The EU is moving invoices from PDF to structured data. The ViDA package sets a common direction for cross-border invoicing, and member states are introducing their own mandates for domestic business invoices, each with its own system and timeline. Every EU member state is introducing structured e-invoicing for business invoices, each on its own timeline and with its own system (KSeF in Poland, SdI in Italy, myDATA in Greece, XRechnung in Germany).

For a small business this means that a PDF sent by e-mail will at some point no longer count as an invoice. The good news: if your invoicing tool produces the structured file for you, nothing changes in your daily work. You still write who and what for.

Honest about the status

Kontevia is in early access. What works today: PDF invoices with the mandatory details and a payment QR code, reading the PDF invoices you receive, and the archive. What is planned and not yet available: producing and reading structured EN 16931 invoices (EN 16931 (Peppol BIS Billing 3.0)), their validation, and the exchange through Peppol and the Peppol network.

You will not find a claim on this site that Kontevia already exchanges e-invoices. When that changes for your country, the e-invoicing guide on this site will say so first.

E-invoicing in your country

Item	Value
Status	Live: Belgium, Croatia, Estonia, France, Greece, Italy, Poland, Romania; Mandatory from 2027: Germany, Slovakia, Spain; Mandatory from 2028: Ireland, Latvia, Slovenia
National system	Per country: KSeF, SdI, myDATA, e-Factura, XRechnung, Peppol and others
Format	EN 16931 (Peppol BIS Billing 3.0, UBL, CII) and national profiles
Common EU standard	EN 16931 (Peppol BIS Billing 3.0, UBL, CII)
Kontevia	Planned: structured invoices, validation and exchange. Today: PDF invoices with a payment QR code

Frequently asked questions

What is a structured e-invoice?

A file in a machine-readable format (XML following EN 16931, such as EN 16931 (Peppol BIS Billing 3.0)) that accounting systems and national platforms read without OCR or retyping. A PDF is not a structured e-invoice, even when sent electronically.

Does Kontevia already exchange invoices through Peppol?

No. Kontevia does not produce structured e-invoices or connect to Peppol yet; support is planned. Until then you send PDF invoices and, where the mandate already applies, submit through the official portal or your existing provider.

What is Peppol?

An international network for exchanging structured documents through certified access points. Most EU countries use it for invoices to the public sector and several are adopting it for business invoicing too. Peppol support in Kontevia is planned.