Accounting you handle by message
Send a photo of a receipt and Kontevia extracts it, sorts it into a category and checks it for duplicates. Your accountant gets a finished export. This page shows what works today and what is planned.
IMG_2041.jpg
1.2 MB, JPG
Processed in 4 seconds: Enemed, Valletta Total €40.00, VAT 18 % = €6.10 Category: fuel and travel Reply 'edit' to change anything.
Send a document the way that suits you
A photo from WhatsApp, a forwarded e-mail or an upload in the browser. Every document is extracted and booked the same way.
invoice_hosting_08.pdf
184 KB, PDF
Invoice processed: 3 line items, net €1,200, VAT 18 % €216, total €1,416. Not a duplicate. Category: software and hosting. Due in 14 days.
From a photo to a booked document
Photograph the receipt, send it to the chat and within seconds you have the supplier, amount, date and VAT breakdown. You can also record an expense as a plain sentence.
Documents by e-mail
Each company gets its own inbox address. A forwarded invoice is processed exactly like a photo from the chat.
Issue an invoice with one message
Write who and what for. Customer details come from your contacts (in Czechia from the ARES register) and the PDF with a payment QR code arrives straight in the chat.
Invoice Melita Services Ltd: consulting in August, €1,200 plus VAT, due in 14 days
Draft invoice 2026-0042 ready: Melita Services Ltd (details from your contacts) Net €1,200, VAT 18 % €216, total €1,416 Payment QR code included. Reply 'send' to e-mail it, or open the draft in the dashboard.
An invoice without a form
Issue invoices by message in WhatsApp, in the dashboard or by asking your AI assistant. Every draft shows the full breakdown and you approve it before it goes out.
Your own invoice design
Templates, brand colour, logo and stamp with a live preview. The invoice looks like your brand.
Invoices in five languages
Invoice PDFs in Czech, Slovak, English, German or Polish. Invoices are issued in CZK or EUR today; other currencies are planned.
Know what you owe before the deadline arrives
VAT is read from every document and added up continuously. For Czech companies Kontevia also prepares the VAT return and the control statement.
How much VAT do I owe for Q3?
Q3 so far from your documents: output VAT €1,080, input VAT €346, estimated payable €734. The figures are ready for your accountant.
A VAT position on request
Open the VAT overview at any time and see output and input VAT for the period. Reminders before each deadline are planned.
Cross-border within the EU
Reverse charge for EU customers with a valid VAT ID. Check the VAT ID with our free VIES tool; a check inside the app and OSS summaries are planned.
Your bank statement ticks itself off
Transactions from selected banks in Czechia are downloaded automatically and matched to invoices by reference, amount and counterparty. Connections for other EU countries are planned.
balance
Bank of Valletta: €12,480 available. 3 new incoming payments, all matched to invoices 2026-0039 to 2026-0041. 1 outgoing payment (€40.00, Enemed) matched to yesterday's receipt. Nothing left to match.
Your bank in one message
Balance, new movements and matched payments arrive in the chat. From selected invoices Kontevia prepares a batch SEPA payment file for your online banking.
Payment orders for your bank
Select invoices to pay and get a SEPA batch file (pain.001) for your online banking. Nothing is paid without you.
Without a bank connection
If your bank cannot be connected yet, mark invoices as paid by hand. Importing statement files (CAMT.053, CSV) is planned.
Checks, archive and the e-invoicing roadmap
Duplicate checks, supplier checks in Czechia and a legal archive today. National e-invoicing systems are on the roadmap.
invoice_supplier_2211.pdf
212 KB, PDF
Invoice processed: €1,416, VAT 18 %. Not a duplicate. Due date saved. Waiting for your approval in the dashboard.
Protection before you pay
Every incoming invoice is checked for duplicates, and Czech suppliers against the VAT register and their published bank accounts. Structured e-invoices for Peppol are planned.
Supplier verification
For Czech suppliers, the bank account on the invoice is compared with the accounts published in the VAT register, so you are warned before you pay. Checks for other countries are planned.
Legal archive
Every tax document keeps an immutable copy for the retention period of Malta, ready for an audit.
Your accountant gets the data exactly as they need it
Monthly overviews for you and exports for your accountant.
August summary
August: income €8,400, expenses €5,160, result €3,240. Top categories: fuel and travel, software, subcontractors. Expenses are 18 % above your 6-month average, mostly travel. The export for your accountant is ready.
See where the money goes
Expenses by category, cash flow over time and period comparisons. When you start spending more than usual, Kontevia tells you unprompted.
Ask about your own figures
An assistant over your data. Ask in your language about expenses for the quarter, the VAT position or overdue invoices and get an answer from your own documents. The assistant reads and suggests; every write waits for your approval.
How the AI assistant worksWhich invoices are overdue and how much is outstanding?
2 overdue invoices, €2,549 in total. Oldest: Melita Services Ltd, €1,416, 12 days late. Want me to draft a reminder? It will wait for your approval.
Account, team and security
And also
Smaller features that do not need a chapter of their own but that you will appreciate in everyday work.
Documents
- Upload in the browser by drag and drop
- Batch upload and ZIP archives
- Approve or reject documents, also in bulk
- Notes, attachments and history on every document
- Custom tags and filters
- Bin and recovery of deleted documents
- Bulk print of up to 100 documents to PDF
- Full-text search and keyboard shortcuts
Invoicing
- Copy an existing invoice as a new draft
- Automatic invoice numbering
- Advance and proforma invoices
- Several attachments on one invoice
- Payment QR code also on received documents
- Mark as paid straight from the chat
Tax and currencies
- Alerts for deductible expenses
- Free tax calendar for all 27 EU countries
- Foreign-currency documents converted at the Czech National Bank rate
- Status of every prepared filing: draft, exported, confirmed
Bank and reports
- Bank queries in the chat: balance, sync, movements
- Batch payment file from the chat
- Alerts for spending trends
- Daily and weekly summaries in the chat
- Stock records from documents with Excel export
Account and convenience
- Several WhatsApp numbers per plan, linked by QR code
- Credits do not expire and top up automatically
- Guided first setup and in-app help
- Company lookup in the Czech ARES register
- Dark mode and custom dashboard widgets
- Questions about your own data from the AI assistant
Free, even without an account
Calculators, guides and the glossary work without registration. Useful even if you do not need Kontevia (yet).
What is new
- September 2026Early access for all 27 EU countries. Country VAT rates, calendars and e-invoicing formats from a single verified data set.
- August 2026Connection to ChatGPT and Claude. Ask an AI assistant about your own figures. It reads and suggests, you approve.
- August 2026E-invoicing guide for all 27 countries. Which system, which format and from when, country by country. Structured e-invoices in the app are planned.
- July 2026Bank connection and payment matching. Read-only connection for selected Czech banks and automatic matching with invoices. PSD2 connections for other countries are planned.
- June 2026Excel export per line item and duplicate detection. Each line on its own row; duplicate receipts are recognised.
Frequently asked questions
Do I need to install anything?
No. Kontevia works in WhatsApp, which you already have, and in the browser. You send a document as a message and find the overviews in the dashboard.
What if I do not use WhatsApp?
Documents are also accepted by e-mail on your company's own inbox address and by upload in the browser. WhatsApp is the fastest route, not a condition.
How does my accountant get the documents?
As CSV per line item, as Pohoda, Money S3 or ISDOC for Czech companies, or by inviting your accountant into your team with their own access. DATEV and Odoo exports are planned.
Is it safe?
Data is transferred encrypted, servers are in the EU and backups run several times a day. Every tax document keeps an immutable archive copy for the retention period of your country.
Which countries are supported?
Our country data covers all 27 EU member states: VAT rates, filing calendars and e-invoicing formats, used on this website and in the free tools. The app is in early access: the dashboard is in Czech and English, Czech companies get the most complete feature set today, and national e-invoicing systems are not connected yet.
How much does it cost?
Plans start at 9 EUR a month excluding VAT, with a free trial and no card needed. Cancel any time. See the pricing page for details.
Try it on your own documents
All features free for the whole trial period. No card, no commitment.