Receipts by chat: photograph it and it is booked

A paper receipt is the least reliable document in business: it fades, gets lost and by the end of the month nobody remembers what it was for. Most business owners pile receipts up and sort them once in a while, which means an evening of sorting and still a missing document. Yet the only moment you reliably hold the receipt is right after paying.

Kontevia moves the booking exactly to that moment. Photograph and send takes five seconds at the till, and the work with that document is done: extracted, categorised and stored with the original photo. The end of the month is then not about a box of paper but one look at the overview and one click on export.

The basis is phone photos of receipts, including crumpled and skewed ones. Alongside those, PDF invoices, screenshots from e-mail and multi-page documents go through. The extraction knows the VAT rates of Malta (18 % standard, 12 %, 7 % and 5 % reduced), the format of local VAT IDs and the common retail chains and abbreviations on receipts.

The original is stored with every document, so you can prove every item in a tax audit. And because you sometimes send the same receipt twice by mistake, a duplicate check runs over every document and warns you before an expense would be counted twice.