Accounting for cafes, restaurants and accommodation
Daily takings, two VAT rates and the OTA invoice
Food at one rate, drinks at another, rooms at a third. Booking platforms pay out net of commission and guests leave tips. Kontevia sorts the takings and the supplier invoices so the month closes without a late night.
Where the paperwork hurts
Several VAT rates on one bill
Meals, alcohol, takeaway and accommodation can carry different rates in the same country. The daily closing has to split them correctly.
OTA commissions
Booking.com, Expedia or Airbnb deduct their commission before paying out. The gross revenue, the commission invoice and the net payout must all be booked.
Supplier invoices every morning
Bakery, wholesaler, drinks delivery: paper invoices at the back door, every day.
What Kontevia does for you
Daily closing by rate
Send the closing slip by chat and Kontevia extracts the takings by VAT rate. Importing POS summaries is planned.
OTA payouts and commissions
Record the gross booking, the platform's commission invoice (often under reverse charge) and match the net payout on the bank statement.
Supplier invoices by photo
Photograph the delivery note or invoice at the back door. Kontevia extracts items, VAT and due date.
Tips and service charges
Record tips separately from revenue, so they do not inflate turnover or VAT.
Kontevia is in early access. Connections to national e-invoicing and clearance systems are not available yet; support is planned country by country.
By hand versus with Kontevia
| Task | By hand | With Kontevia |
|---|---|---|
| Daily takings | Retype the POS summary | Photo of the closing slip, extracted by rate |
| OTA commission | Net payout booked as revenue | Gross revenue, commission, net payout |
| Supplier invoice | Folder on the shelf | Photo at delivery |
| Tips | Mixed into revenue | Separate, outside VAT |
| Monthly VAT summary | Split rates in a spreadsheet | Ready by rate |
Rules that apply to you in Malta
- The standard VAT rate in Malta is 18 %.
- Reduced rates in Malta: 12 %, 7 % and 5 %. Which of them apply to meals, drinks and accommodation is set by national law.
- VAT returns are filed quarterly. Deadline: 15th day of the second month after the VAT period (quarterly by default)
- Commission invoices from booking platforms established in another EU country are usually subject to the reverse charge: you account for the VAT in Malta at 18 %.
Rates and thresholds come from our country data for Malta and are checked against official sources. Always confirm the current values with your tax authority or accountant before filing.
Our sister product DokladBot processed 2,455 documents in its Czech pilot (Apr–Aug 2026). Kontevia runs on the same engine, extended with rules for all 27 EU countries.
Frequently asked questions
Does Kontevia connect to my POS?
Not yet. Importing POS summaries and direct POS connectors are planned. Today you send the daily closing slip by chat and it is extracted like any receipt; tell us which system you use.
How are Airbnb or Booking.com payouts handled?
You record the gross booking revenue, the platform's commission invoice with the correct VAT treatment, and Kontevia matches the net payout on your bank statement to both.
Do tips count as revenue?
That depends on national rules and on whether tips go to staff or the business. Kontevia lets you record them separately so they are not mixed into taxable turnover by default.
Can I use it for a holiday rental?
Yes. Short-term rental income, platform commissions, cleaning and maintenance costs are the same pattern as a small hotel.
Send yesterday's closing slip
Start in early access and see how a day's takings look booked by rate.
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